This article explains how conference booths work, and offers step-by-step instructions for admins on how to set up booths through the admin site.
In conferences, booths are specific areas set up by organizations or companies to showcase their products and services. These booths offer sponsors a great opportunity to connect with attendees, facilitating networking and informal conversations. Many booths include demonstrations, presentations, or giveaways to draw in attendees and engage potential customers.
In Tradewing, event sponsors can set up booths either in person or in a virtual format. In virtual conferences, attendees have the opportunity to interact with sponsors through a variety of online platforms, including Zoom and Google Meet, allowing for meaningful engagement even from a distance.
The steps below will guide you on how to create a booth for your event sponsor:
1) Log in to your Tradewing account and go to the Admin Site.
2) Select the Events tab located on the left side of the screen, then choose the specific event for which you would like to establish a booth.
3) After reviewing the event details, navigate to the Sponsors tab.
4) Select the event sponsor for whom you would like to establish a booth.
5) Create a compelling description of your sponsor's booth to attract attendees and encourage their participation. Following that, provide the location of your booth. At this time, virtual booths can only be established using an external platform. Learn more about configuring Location settings
6) Once you have configured the location settings, you can move forward with the booth creation process.
7) As an event administrator, you can access the virtual booth before the start of the event. However, attendees will be able to enter the booth only after the conference has officially started.
8) Sponsors can easily access information about their upcoming and past booths by navigating to the Booths tab located on the left side of the screen.
9) Attendees will be able to view and join the booths once the conference officially begins. To maximize engagement, we recommend keeping the booth open throughout the day, allowing participants to drop in and access the meeting link between sessions.
